An official website of the United States government
Weekly HCP COVID-19 Vaccination
Facilities can track weekly COVID-19 vaccination data for healthcare personnel (HCP) through NHSN.
Announcements
Timestamps in NHSN
Timestamps in NHSN
Since February 2024, timestamps in the NHSN application (such as “date created” and “date last modified” fields) have displayed Coordinated Universal Time (UTC). UTC is the international time standard.
- To convert UTC to Eastern Time: Input the UTC calendar date and time into an online UTC time converter.
The new UTC timestamp will have no impact on data submission deadlines. Local time remains in place for data submission deadlines.
No action is needed by NHSN users.
For more information on UTC, please see the following document: UTC Guidance Document_508 (cdc.gov) [PDF – 269 KB]
Blast Emails
Upcoming Webinars
None at this time.
Replay Session
None at this time.
Updates to COVID-19 Vaccination Data Reporting on Healthcare Personnel – September 2024
Updates to Weekly COVID-19 Vaccination Data Reporting: Healthcare Personnel Safety Component – January 2024
Up to Date Vaccination Status: Surveillance Definition Change for COVID – September 2023
New! HPS Person-Level Vaccination Form: General Training – September 2023
Updates to Weekly COVID-19 Vaccination Data Reporting: Healthcare Personnel Safety Component – June 2023
Quick Learn Demonstration: Data Entry of Weekly Cumulative COVID-19 Vaccination Data – April 2023
Up to Date Vaccination Status: Surveillance Definition Change for COVID – September 2022
Up to Date Vaccination Status: Surveillance Definition Change – June 2022
Updates to Weekly COVID-19 Vaccination Data Reporting: Healthcare Personnel Safety Component – May 2022
COVID19 Vaccination Data Refresher Training and Updates – February 2022
Review of COVID-19 Vaccination Modules: Frequently Asked Questions and Data Entry – November 2021
Reporting Weekly COVID-19 Vaccination Data – September 2021
NHSN Quick Learn Demonstration: Reporting Weekly Cumulative COVID-19 Vaccination Data – May 2021
All Data Collection Forms are Print-only
Uploading Group COVID-19 .CSV Files
- Uploading Group COVID-19 .CSV Data Files (12.0) [PDF – 1 MB] – January 2024
- Uploading Group COVID-19 .CSV Data Files (11.4.1) [PDF – 1 MB] – June 2023
- Uploading Group COVID-19 .CSV Data Files (10.1.1) [PDF – 964 KB] – May 2022
- Uploading Group COVID-19 .CSV Data Files (10.1.1) [PDF – 1 MB] – February 2022
- Uploading Group COVID-19 .CSV Data Files (10.0) [PDF – 1 MB] – September 2021
- Uploading Group COVID-19 .CSV Data Files (Pre 10.0) [PDF – 1 MB] – August 2021
Healthcare Personnel COVID-19 Vaccination Data
- Example CSV File (11.4.1) [XLS – 893 B] – January 2024
- CSV File Template (11.4.1) [XLS – 542 B] – January 2024
- Example CSV File (11.4.1) [XLS – 11 KB] – June 2023
- CSV File Template (11.4.1) [XLS – 314 B] – June 2023
- CSV File Template (10.1.1) [XLS – 462 B] – May 2022
- Example CSV File (10.1.1) [XLS – 589 B] – May 2022
- CSV File Template (10.1.1) [CSV – 3 KB] – February 2022
- Example CSV File (10.1.1) [CSV – 3 KB] – February 2022
- CSV File Template (10.0) [CSV – 2 KB] – September 2021
- Example CSV File (10.0) [CSV – 3 KB] – September 2021
- CSV File Template (Pre 10.0) [CSV – 2 KB] – August 2021
- Example CSV File (Pre 10.0) [CSV – 4 KB] – August 2021
Instructions for Reporting Person-Level Vaccination Data
Variable Description and File Layout for Healthcare Personnel of In-patient Facilities/Ambulatory Surgery Centers
CSV Templates and Example Files for Healthcare Personnel of In-Patient Facilities/Ambulatory Surgery Centers
- .CSV File Template for HPS HCP [XLS – 548 B]– June 2024
- .CSV File Template for HPS HCP [CSV – 522 B]
- .CSV File Template for HPS HCP [XLS – 1 KB] – September 2024
- .CSV File Example for HPS HCP [XLS – 950 B] – June 2024
- .CSV File Example for HPS HCP [CSV – 799 B]
- .CSV File Example for HPS HCP [XLS – 1 KB] – September 2024
- Transferring Excel Tracking Worksheet Data to the Person-Level Form [PDF – 2 MB] – January 2024
- Data Tracking Worksheet for COVID-19 Vaccination among Healthcare Personnel [XLS – 8 MB] – October 2022 thru June 25, 2023
- UTC Time Zone Guidance [PDF – 238 KB] – July 2024
- NHSN COVID-19 RPV Public Data Dictionary [XLS – 85 KB] – September 2024
- Quick Reference Guide, How to Run CMS COVID-19 Vaccination Rate Table Reports [PDF – 660 KB] – February 2024
- Quick Reference Guide, How to Check Create Date [PDF – 468 KB] – February 2024
- Quick Reference Guide: How to Enter Weekly COVID-19 Vaccination Data in HPS Component [PDF – 486 KB] – April 2024
- Quick Reference Guide, How to Run Reports for Healthcare Personnel Safety (HPS) Component [PDF – 583 KB]
- COVID-19 Vaccination Modules: Understanding Key Terms and Up to Date Vaccination [PDF – 358 KB] – September 2024
- Operational Guidance for reporting HCP COVID-19 Vaccination Data [PDF – 300 KB] – April 2024
- Tips for submitting HCP COVID-19 Vaccination Data [PDF – 250 KB] – June 2024
- Quarterly Combined Data Quality Checks [PDF – 1 MB] – July 2024
- Data Quality Alerts [PDF – 400 KB] – July 2021
- Guidance on Enrollment and Reporting for Physically Separate Facilities/Units [PDF – 233 KB]
- CMS IRF locations [PDF – 504 KB] – January 2021
- IPF locations [PDF – 420 KB] – January 2021
